Privacy

---

Effective Date: 9/28/2024

At Redefining The Future Network OHMC, we are committed to protecting the privacy and security of the personal information of our patients and employees. This Privacy Policy outlines our practices regarding the collection, use, disclosure, and protection of such information in accordance with the Health Insurance Portability and Accountability Act (HIPAA) and other applicable federal and state privacy laws.

This Privacy Policy applies to all personal and health-related information we collect from patients, employees, and other individuals associated with our organization. The policy governs the handling of such information in all forms—whether written, electronic, or oral.

We may collect the following types of information:

• Patient Information: This includes personal and health information such as name, date of birth, medical history, treatment plans, billing information, and other Protected Health Information (PHI) as defined under HIPAA.
• Employee Information: This includes personal data such as name, contact information, social security number, employment history, and benefits information.

We use the collected information for the following purposes:

• Patient Information:
  • To provide medical treatment and services.
  • To facilitate billing and payment for services rendered.
  • To comply with legal and regulatory requirements, including reporting and recordkeeping.
• Employee Information:
  • To manage employment and benefits-related matters.
  • To maintain workplace safety and compliance with employment laws.
  • For internal administration, such as payroll and performance management.

We do not sell or rent personal information. We may share personal information only in the following circumstances:

• For Patients:
  • To healthcare providers, facilities, or specialists involved in your care.
  • To insurance companies for billing and payment purposes.
  • To comply with legal requirements, court orders, or government regulations.
• For Employees:
  • To third-party service providers for payroll, benefits administration, and other employment-related services.
  • To comply with legal obligations such as tax reporting or workplace safety regulations.

Redefining The Future Network OHMC is fully compliant with HIPAA regulations and ensures the confidentiality, integrity, and security of all Protected Health Information (PHI). We follow HIPAA’s privacy and security rules to:

• Ensure that PHI is only used or disclosed with proper authorization or in situations permitted by law.
• Implement administrative, physical, and technical safeguards to protect against unauthorized access to PHI.
• Provide patients with rights regarding their health information, including the right to access, amend, and request restrictions on the use of their PHI.

We take data security seriously and have implemented various security measures to protect both patient and employee information, including:

• Encryption of electronic records.
• Secure physical storage of paper records.
• Access controls to limit who can view or modify sensitive information.
• Regular security audits and employee training to ensure best practices in data protection.

• Patients: You have the right to access your medical records, request corrections to any inaccuracies, and obtain a copy of this Privacy Policy at any time. You may also file a complaint if you believe your privacy rights have been violated.
• Employees: You have the right to access your employment records and request corrections to any inaccuracies. Employees may also request more information about how their data is used and protected.

We reserve the right to update or modify this Privacy Policy at any time to reflect changes in our practices or legal obligations. Any changes will be communicated through our website and other appropriate channels.

If you have any questions or concerns about this Privacy Policy, or if you wish to exercise any of your rights, please contact us at:

Keisha Felder

kfelder@rtfnetwork.com